Junior Girl Scout Meetings Guide – (TIPS AND GUIDELINES)

Organizing and leading a successful Junior Girl Scout meeting can be a daunting task. To ensure a smooth meeting, it is important to plan ahead, be organized, and remain flexible to the needs of the troop. This guide will provide tips and guidelines on how to plan and deliver an effective and engaging Junior Girl Scout meeting.

Before the Meeting

• Create an Agenda: Before the meeting, create an agenda that outlines all of the activities and topics to be discussed. This should include a start time, end time, and duration of each activity or topic. Having an agenda will help keep the meeting on track and ensure that all participants are aware of what is expected of them.
• Gather Materials: Gather all of the materials needed for the meeting, such as supplies for each activity, photocopies of handouts, and any other materials required. Have a backup plan in case something unexpected arises during the meeting.
• Choose a Leader: Before the meeting, select a leader to take charge and ensure the meeting runs smoothly. This person should be knowledgeable about the program and be able to manage the group. It is also important to assign a back-up leader in case the chosen leader is unable to attend.

During the Meeting

• Welcome and Introductions: All participants should be welcomed and introduced. Make sure everyone is comfortable and has an opportunity to introduce themselves. This is a great way to foster a collaborative and inclusive environment.
• Review Agenda: Review the agenda with the group. Make sure everyone knows what activities or topics will be discussed and how long each will take. This will ensure that all participants are prepared and that their time is used efficiently.
• Provide Support: Provide guidance and support when needed. It is important to be patient and encouraging when working with the group. Be sure to follow up with participants after the meeting and check in with them about their progress.

After the Meeting

• Assess Meeting: Take some time after the meeting to assess how it went. Were the activities and discussions successful? Was the group engaged? Are there any areas that could be improved for next time? Doing so will help to ensure that future meetings are successful as well.
• Follow Up: Follow up with participants by sending a brief email or survey to get their feedback on the meeting. This will help you identify areas to focus on for the next meeting, as well as help you see what topics the group is interested in.
• Close Meeting: End the meeting on a positive note. Thank the participants for attending and remind them of what topics will be discussed at the next meeting. Let everyone know how they can stay involved and connected to the troop.

Organizing and leading Junior Girl Scout meetings can be a rewarding and enjoyable experience. By following these tips and guidelines, you can ensure that each meeting is well-planned, successful, and enjoyable for everyone involved.