Why Database Management System Daily Operations Must Be Documented
Database management systems (DBMS) are powerful tools used to store and organize data. As such, organizations need to ensure that the DBMS is managed properly for the security and effectiveness of the data. For that purpose, all of a DBMS’ daily operations must be clearly documented. There are several reasons why documenting the daily operations of a DBMS is important.
Resource and Cost Management
By documenting the daily operations of a DBMS, organizations can have full knowledge of the resources they are using and the costs associated with those resources. This allows organizations to ensure that they are using their resources efficiently and that their costs related to the DBMSs are reasonable. By understanding the resources and costs associated with the DBMS, an organization can better plan for future use or budgeting.
Data Security and Integrity
By documenting the daily operations of a DBMS, organizations can also ensure that their data is secure and its integrity is maintained. The documentation will provide information about who has access to the data and how it is being used. This allows organizations to track their data and protect it from potential threats. In addition, the documentation will also provide details about how the data is being protected, such as backups, encryption, and other security measures.
Application Selection/Development
Another reason why DBMS daily operations must be documented is to ensure that the correct applications are chosen for the organization. Documenting the daily operations will provide information about the types of applications that are being used and their respective functions. This allows organizations to select the most suitable applications for their needs, as well as develop custom applications if necessary. By having the documentation, organizations can ensure that the applications they are using are appropriate for their current and future needs.
Compliance
Finally, organizations may be subject to certain laws or regulations that require them to document the daily operations of their DBMS. By doing so, organizations will be able to ensure that they are in compliance with these laws or regulations. It is also important to have a record of the daily operations of a DBMS that can be used to audit or review the organization’s operations.
In conclusion, documenting the daily operations of a DBMS is important for resource and cost management, data security and integrity, application selection/development, and compliance with laws or regulations. By documenting these daily operations, organizations can ensure that their data is secure and their operations are compliant.