A job analysis is a powerful tool used to understand and analyze job duties, roles, and responsibilities. It helps employers to decide the suitability of potential candidates for a certain type of job. This analysis results in two written statements. The two written statements are a job description and a job specification.
Job Description
A job description is a written document that outlines the essential functions, responsibilities, and qualifications of a particular job. It is the basis for the hiring and selection process. A job description should provide an accurate and complete overview of the tasks, duties, and responsibilities that the employee will be expected to perform. It should also provide information on the required qualifications, such as education and experience.
Job Specification
A job specification is a written document that outlines the skills, knowledge, and abilities required to perform a particular job. It is often used to determine whether a potential employee is qualified for the position. Job specifications should include the level of expertise required, the type of competencies needed, and the areas of knowledge and skills that are necessary for the job. Job specifications can also help employers to identify potential candidates and evaluate how their skills match the expectations of the job.
A job analysis is a valuable tool that employers use to gain insight into the types of jobs available and the requirements of each position. By producing both a job description and job specification, employers can ensure that they are making informed decisions when hiring and selecting the most suitable candidate for the job.